The term "impractical to transport" is a hot-button phrase across Ohio lately, as some school districts have been under fire from parents and the public for not transporting all students within its boundaries.

Now, the Ohio Pupil Transportation Workgroup has issued a final report addressing the concern. The report most notably recommends halting the current process of allowing districts to issue payments to families in lieu of transportation using the "impractical to transport" distinction.

Background

The Ohio Pupil Transportation Workgroup was formed in 2025 by the state legislature to review the efficiency and logistics of student transportation. The group includes lawmakers and school officials.

The group’s term ended June 30, 2026, upon which it issued its formal recommendations to the governor and general assembly.

Columbus City Schools has been under scrutiny for refusing to transport charter and non-public school students residing within district boundaries, citing it “impractical.” According to reports, alternative options were given to parents, including payment in lieu of transportation. Attorney General Dave Yost sued the district for failing to follow state law (which has required public districts to provide transportation to students regardless where they attend since 1965, minus students more than 2 miles from their schools and private and charter students more than 30 minutes from their public school).

However, in 2023, new legislation passed that allowed districts to declare “impracticality of transportation” and offer payment (between $607.15 and $1,214.29, based on the average cost of pupil transportation) to families after assessing six key factors, which include:

1. Time and distance required to provide the transportation
2. Number of pupils to be transported
3. Cost of providing transportation in terms of equipment, maintenance, personnel, and administration
4. Whether similar or equivalent service is provided to other pupils eligible for transportation
5. Whether and to what extent the additional service unavoidably disrupts current transportation schedules
6. Whether other reimbursable types of transportation are available

During the 2024-25 school year, Cleveland schools claimed impracticality for 2,739 students at private schools — more than any other district, followed by Columbus, with 2,501 students between both private and public charter schools.

The report said: “While the overall number of students attending school in Ohio has decreased due to a drop in the number of school-aged children, over the past 10 years the percentage of community school and chartered nonpublic students determined to be impractical to transport has significantly outpaced the number of district students determined to be impractical to transport.”

Final Report Recommendations

• Guarantee transportation for all eligible Ohio students to their school of choice.
• Fully fund transportation mandate to support the statewide guarantee for all eligible students to their school of choice, while continuing to honor local control.
• Expand transportation flexibility within districts and establish Regional Transportation Authorities through ESCs, district consortia, or other appropriate third-party entities to manage transportation collectively at the regional level.
• Designate or develop a statewide transportation database that allows access to basic student data useful to all parties in transportation planning so each student may be equally considered for transportation support.
• Establish strong, collaborative relationships between traditional districts, community schools, chartered nonpublic schools, and families.
• Implement successful bus driver recruitment, training, and retention strategies for districts and schools with additional state support.
• Allocate state funds for a scalable, expanded Regional Transportation Consortia Prototype Program for traditional districts, community schools, and chartered nonpublic schools to pool their collective resources (e.g., drivers, buses, vans) and develop a plan to facilitate transportation for all students within a defined region using a Regional Transportation Authority.
• Improve accountability and transparency by amending current law to require the Ohio Department of Education and Workforce (DEW) to play a statewide oversight role for the outcomes of student transportation.
• Clarify Declarations of Impracticality in the short term; phase out impracticality over time.

Within the overarching recommendations are notes on changed and enhanced reporting, new hub stop establishments, regular consultations between public districts and charter schools, reviewing the driver certification process and training, amending the six factors to consider for practicality, and allowing districts the option of providing their own transportation, contracting a third-party transportation provider, or participating in a Regional Transportation Consortium (partnerships to coordinate buses, drivers, and routing across multiple districts and schools).

The group also noted discussion around designating all students impractical to transport who have similar profiles (regardless of school type); moving from considering the current six factors to providing evidence for determination; increasing payments when offered; gathering additional routing and rider data; and establishing maximum ridership times.

"I believe the recommendations in the report are a step in the right direction. It highlights where challenges have been in the past and attempts to make changes that specifically address these problems," Andy Boy, founder and CEO of United Schools, told the Columbus Dispatch.

School Transportation Industry Considerations

If adopted by the legislature, the group's recommendation would mean upward of 20,000 students who were not accommodated during the most recent school year could need district-provided transportation.

A 2026 survey of Ohio public school districts found that in fiscal year 2025, an average of 15% of open school bus driver jobs were filled, and 34 districts reported that 10% or fewer vacant positions were filled.

Other factors, outside of a driver shortage, contributing to the transportation challenge are lack of public transportation, rising costs, and not enough funding.

The recommendations are advisory only. The Ohio General Assembly, which reconvenes in September, would need to enact legislation before any of the proposed changes take effect.

School Bus Fleet reached out to various pupil transportation officials across the state for their reaction and will update this post if any are received.

Note: The Ohio School Bus Safety Working Group is another, separate but active group in the state, formed by Gov. Mike DeWine in 2023, which has suggested 17 recommendations on how to improve school bus safety across the Buckeye state.