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5 Fueling Efficiency Tips
By Nicole Schlosser, Executive Editor
As Wes Warmer, customer success manager at Fleetio, points out, fuel is the single largest budget expense after payroll, which makes managing costs essential.
Data management and technology provide information to make better decisions about all fuel types, adds Ryan Zic, vice president of sales — school bus for Roush CleanTech.
1. Know each fuel’s ideal use. Zic says that the first step to effective fuel management is understanding the strengths, weaknesses, and limitations of each fuel type. Fleet operators can then determine which ones make more financial and operational sense for them. That could mean choosing gasoline for a rural trip because of fueling access, setting up parking and charging infrastructure indoors to recharge an electric vehicle (EV) in cold climates, or reducing warm-up times on propane buses since they heat up quickly, he adds.
2. Upgrade tech for more data. Many school bus fleet operations are upgrading their onsite fuel island solutions to capture more transaction and cost data, Warmer says, as fuel island vendors are deploying more SaaS/cloud-based solutions data with real-time internet connectivity.
The app Fleetio Go can help operations that are unable to invest in fuel island upgrades move their fuel reporting into the modern world by enabling drivers to capture fuel island transactions in real time and back office staff to run fuel reports from anywhere, he adds.
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Meanwhile, a fuel management system that tracks gallons by VIN on a propane or gasoline bus can offer valuable fuel economy information for different powertrains to help guide future purchases for more efficiency, Zic says. It can also provide consumption data that can aid in fuel contracts and bulk purchasing and identify excessive idling.
For propane, this system can provide the base data to claim the current Alternative Fuel Excise Tax Rebate of $0.36/gallon. For EVs, smart charging systems can help ensure enough range for a route while avoiding peak electricity rates.
3. Capture total lifecycle costs. It is also important to understand the operation costs over the vehicle’s total lifecycle and analyze the data, Zic says. For instance, compressed natural gas (CNG) has a significant electricity cost for compression. Diesel requires higher-cost blends in areas with colder temperatures.
Fleets should invite local propane providers to get involved as early in the process as possible. Often, they will include the necessary equipment and pricing program options in exchange for a multi-year fueling contract, says Crystelle Markley, marketing director for Superior Energy Systems.
4. Use certified equipment. Markley adds that when streamlining locations for multi-fuel use, it is important to use certified equipment that can be installed on the same island. For example, properly certified propane infrastructure can reside next to most other alternative fuels, gasoline, and diesel.
It is also critical to use certified equipment that includes the latest technological features like mass flow meters, Markley says, which require little maintenance and ensure accuracy when refueling.
5. Track all use in one place. Markley advises choosing an infrastructure provider that offers an embedded program with electronic access to vehicle mileage, gallons used, etc., across multiple fuels in one place. Superior Energy Systems offers a customized mapping program that can integrate fuel tracking programs. The software can upload all fleet information into a single database to track fuel savings and fleet maintenance programs.