Mixed Approach, New Tech Help Streamline Fuel Management

Photo courtesy Superior Energy Systems

One of the biggest advantages of school buses is the opportunity to reduce the number of vehicles on the road emitting unhealthy particles into the air. As more bus fleets look to reduce their carbon footprint, running on a single fuel source — specifically petroleum diesel — is nearly a thing of the past.

That does not mean, however, that fleet managers must look for one silver bullet replacement. This era of innovation in the fuel industry has provided the perfect opportunity to consider what I call an integrated energy management (IEM) approach — a comprehensive strategy that considers multiple fuel sources and adopts all options that best meet a fleet’s needs.

An IEM approach allows a transition away from fossil fuels while considering the market readiness and affordability of various alternatives. This helps meet both short- and long-term objectives and incorporates more types of cleaner energy sources to help achieve sustainability goals. Diversifying energy sources also reduces the risk of being dependent on any one fuel.

Here is a breakdown of some of the most discussed alternative-fuel options on the market for school bus fleets to help fleet managers determine the best mix for their operation.


What it is: Electricity is stored in batteries that are used to power the vehicle. The batteries are typically charged by plugging into a charging station.

What’s needed: Switching to electric almost always involves buying a new vehicle. The proper charging infrastructure is also required, which is seen as a barrier to greater adoption.

Performance: Early adoption is expected in low-mileage applications where the limited range is less of a concern. Charging time and infrastructure are other considerations.

Emissions: Fully electric vehicles do not generate tailpipe emissions. However, it is important to consider the full lifecycle of an energy source: what goes into its production, delivery, and end use. Perhaps the most objective measure of that is the carbon intensity scores California assigns to fuels for its Low Carbon Fuel Standard. The standard value for electricity from the California grid used as transportation fuel is 82.9. For comparison, petroleum diesel is 100.5, and lower means cleaner.


What it is: Biodiesel is made from renewable resources such as used cooking oil and waste animal fats through a chemical process called transesterification.

What’s needed: Fleets can run on biodiesel blends without making changes to vehicles or fueling infrastructure. A common blend these days is B20, which is 20% biodiesel and 80% petroleum diesel. Vehicles are also running on B100 using a simple, affordable upgrade that includes a split fuel tank for petroleum diesel in one section and biodiesel in another and a system that allows the vehicle to switch from diesel at start up to B100 once running.

Performance: Compared with ultra-low sulfur diesel, biodiesel has a higher Cetane number (a common measure of ignition quality), offering more complete combustion and more lubricity, which reduces damage to fuel pumps and injectors. Also, its cleaner burn sends less particulate matter to diesel particulate filters, minimizing the impact on those emissions control devices.

Emissions: Biodiesel is one of the cleanest fuel options, reducing lifecycle greenhouse gas (GHG) emissions by up to 86% compared with diesel. Its most recent carbon intensity score in California is 27.

Steve Klein, the senior marketing manager for the Renewable Energy Group, says that an...

Steve Klein, the senior marketing manager for the Renewable Energy Group, says that an integrated energy management approach can take into account cost-cutting and sustainability goals.

Photo courtesy Renewable Energy Group

Renewable Diesel

What it is: Renewable diesel is made from the same feedstocks as biodiesel, but the two fuels have different production processes and are distinct fuels with their own specifications. Chemically, renewable diesel is very similar to petroleum diesel. A newer trend is blending renewable diesel and biodiesel together to take advantage of the performance and emissions characteristics of each fuel and the larger supply of biodiesel.

What’s needed: Both 100% renewable diesel and renewable diesel blended with biodiesel can be used in diesel engines without any modifications.

Performance: Like biodiesel, it has higher Cetane than petroleum diesel as well as lower sulfur content and aromatics. Its Cloud Point — the temperature at which a fuel appears cloudy — is lower than biodiesel’s.

Emissions: Renewable diesel’s most recent carbon intensity score is 31.7.

Renewable Propane

What it is: Propane is a byproduct of natural gas processing and petroleum refining. In recent years, there has been a growing use of renewable propane, also known as bio-propane, which is produced from renewable raw materials like oils and fats.

What’s needed: Fleets need to either convert vehicles to run on propane or buy new vehicles. Fueling infrastructure would also likely need to be updated.

Performance: Bio-propane has a high-octane rating and cleaner combustion, which can lead to reduced oil contamination and improved engine life.

Emissions: This fuel naturally produces low GHG and nitrogen oxide (NOx) emissions. A propane low-NOx engine is 90% cleaner than EPA Standards, according to the Propane Education and Research Council.

Picking the Right Fuels

Ultimately, what is best for a fleet depends on its unique circumstances. To use a 20-bus fleet as an example, let’s say the operation can afford a combination of five electric and renewable propane buses. Rather than keep the other 15 on petroleum diesel, they use drop-in fuels like biodiesel blends. Now 100% of the fleet is running on lower-carbon fuels.  

Steve Klein is the senior marketing manager for the Renewable Energy Group, a supplier of clean, renewable fuels and advanced biofuels in North America.

The Fleetio Go app can help drivers capture fuel island transactions in real time and back...

The Fleetio Go app can help drivers capture fuel island transactions in real time and back office staff run fuel reports from any location.

Photo courtesy Fleetio

5 Fueling Efficiency Tips

By Nicole Schlosser, Executive Editor

As Wes Warmer, customer success manager at Fleetio, points out, fuel is the single largest budget expense after payroll, which makes managing costs essential.

Data management and technology provide information to make better decisions about all fuel types, adds Ryan Zic, vice president of sales — school bus for Roush CleanTech.

1. Know each fuel’s ideal use. Zic says that the first step to effective fuel management is understanding the strengths, weaknesses, and limitations of each fuel type. Fleet operators can then determine which ones make more financial and operational sense for them. That could mean choosing gasoline for a rural trip because of fueling access, setting up parking and charging infrastructure indoors to recharge an electric vehicle (EV) in cold climates, or reducing warm-up times on propane buses since they heat up quickly, he adds.

2. Upgrade tech for more data. Many school bus fleet operations are upgrading their onsite fuel island solutions to capture more transaction and cost data, Warmer says, as fuel island vendors are deploying more SaaS/cloud-based solutions data with real-time internet connectivity.

The app Fleetio Go can help operations that are unable to invest in fuel island upgrades move their fuel reporting into the modern world by enabling drivers to capture fuel island transactions in real time and back office staff to run fuel reports from anywhere, he adds.

Meanwhile, a fuel management system that tracks gallons by VIN on a propane or gasoline bus can offer valuable fuel economy information for different powertrains to help guide future purchases for more efficiency, Zic says. It can also provide consumption data that can aid in fuel contracts and bulk purchasing and identify excessive idling.

For propane, this system can provide the base data to claim the current Alternative Fuel Excise Tax Rebate of $0.36/gallon. For EVs, smart charging systems can help ensure enough range for a route while avoiding peak electricity rates.

3. Capture total lifecycle costs. It is also important to understand the operation costs over the vehicle’s total lifecycle and analyze the data, Zic says. For instance, compressed natural gas (CNG) has a significant electricity cost for compression. Diesel requires higher-cost blends in areas with colder temperatures.

Fleets should invite local propane providers to get involved as early in the process as possible. Often, they will include the necessary equipment and pricing program options in exchange for a multi-year fueling contract, says Crystelle Markley, marketing director for Superior Energy Systems.

4. Use certified equipment. Markley adds that when streamlining locations for multi-fuel use, it is important to use certified equipment that can be installed on the same island. For example, properly certified propane infrastructure can reside next to most other alternative fuels, gasoline, and diesel.

It is also critical to use certified equipment that includes the latest technological features like mass flow meters, Markley says, which require little maintenance and ensure accuracy when refueling.

5. Track all use in one place. Markley advises choosing an infrastructure provider that offers an embedded program with electronic access to vehicle mileage, gallons used, etc., across multiple fuels in one place. Superior Energy Systems offers a customized mapping program that can integrate fuel tracking programs. The software can upload all fleet information into a single database to track fuel savings and fleet maintenance programs.