Columbus City Schools
District meets remarkable green goal
Since 2006, Columbus City Schools has made significant progress in reducing emissions from its fleet of buses, installing new technologies and implementing a plan to replace 290 of its oldest buses.
The district began working with Mid-Ohio Regional Council in addition to local environmental groups to figure out the best way to meet its green goals. The process involved not only purchasing new vehicles for the fleet, but retrofitting salvageable models and integrating new equipment as well.
“The schools in our district are going green, even down to the materials they’re using in the newer buildings,” says Phil Downs, manager of fleet services for Columbus City Schools. “So the next step is to work on the school buses so we can give the citizens and children the cleanest environment that we can.”
After rounds of application, several grants were awarded to the district, which helped pay for diesel oxidation catalysts, Zonar GPS, buses with clean-burning engines, buses with engine pre-heaters and hybrid-electric buses. In addition to reducing emissions, Downs says that going green has reduced the overall budget by $300,000, saving in parts and labor.
“The new buses and equipment are really a huge savings for the district,” Downs says, “and when we’re not spending as much, we can feed that money back into the classrooms.”
Becoming a more efficient facility is high on the priority list for Columbus City Schools’ transportation and fleet services department. Route efficiency is constantly improving with the district’s integration of GPS in its buses, which allows transportation supervisors to actively monitor unnecessary idling.
Idling alerts from the GPS are automatically generated so the district can stay on top of its newly adopted vehicle idle time regulation. The regulation prohibits bus idling at schools and minimizes the amount of idling necessary in cold weather conditions. The regulation applies to district-owned school buses and vehicles, contracted school buses and non-district vehicles making deliveries to schools.
“I saw black smoke coming out of vehicles around town and realized it doesn’t have to be that way,” Downs says. “With the technology out there today, you can remove it. It might take effort, but it can be done.”
Columbus’ fleet team has also strived to be more efficient in their everyday practices. Downs and his staff sample all buses’ oil on a regular basis, which allows them to extend oil changes up to 10,000 miles rather than 4,000 or 5,000.
“It’s exciting — no two days are the same,” Downs says. “We went through a lot of changes. Just a few years ago we were running 1986 buses, and now we’re running 2012 models.”
In 2009, Columbus City Schools’ transportation and fleet services department received the Mid-Ohio Regional Planning Commission Clean Air Award. The team was recognized for proactively installing pollution-reduction technology on more than 100 school buses and replacing more than 137 of the department’s older buses with cleaner ones, giving students a healthier commute.
Now, in 2012, the department has replaced or retrofitted more than 290 buses, exceeding the district’s initial goal.
“The fleet staff is the reason I was able to work here for 34 years,” Downs says. “The dedication they have is second to none. We look to other municipalities around here that have more money than us, but our guys show that we can do it with less.”
— BRITTNI RUBIN
School buses: 545
Alternative fuels used: Hybrid-electric
Students transported daily: 32,140 (twice daily)
Schools served: 244
Transportation staff: 788
Area of service: 200 sq. miles
Green action plan reduces carbon footprint
Five years ago, family-owned Dean Transportation made a commitment to minimize its carbon footprint by adopting green initiatives targeting idling, garage and office operations, power consumption and more. Since then, the company has reduced its environmental impact by approximately 10 percent each year.
“We are investing heavily in emissions-reducing devices — diesel particulate filters and auxiliary power units/heaters. And, all of our new buses are using the diesel exhaust fluid,” says Patrick Dean, director of development for the company.
The company has also partnered with the EPA to retrofit all its pre-2004 bus models with diesel oxidation catalysts, which reduce pollution. All of its vehicles are equipped with Zonar GPS to track vehicle speed and idling.
“We are also investigating the use of electric vehicles … and doing some research on propane and CNG buses,” Dean adds. The company currently operates four hybrid-electric school buses (Thomas Built Buses C2es).
Even more impressive, company headquarters and Dean Transportation’s West Michigan headquarters are both approved for their environmental efficiency and responsibility by the Society of Environmentally Responsible Facilities (SERF). SERF is currently reviewing the company’s new training and education facility in Lansing that was constructed using repurposed wood, as well as energy-efficient lighting and heating/cooling elements.
But Dean says the company’s most important focus is on training.
“One of the hallmarks of our business is our training program,” he explains. “We’re teaching our staff how to reduce their fuel consumption by developing good driving habits, and also what they can do to monitor their tire pressure, speed and acceleration, all in an effort to reduce fuel use.”
Moreover, the program includes training on managing special-needs students, responding to student health emergencies (such as allergy attacks and EpiPen use) and behavior management.
“Being a family business, everything we do is centered on family,” Dean explains. “When we talk about our company and our culture and everything that we want to be about, we focus not only on the employee, but also their family.”
Dean Transportation employees are encouraged to participate in the company’s community outreach efforts, such as volunteering at Michigan’s Special Olympics. And each fall, the company recognizes one of its drivers and one of its office locations for their commitment to the environment.
“All fleet service records are paperless,” Dean adds. “Technicians use laptops to enter work orders and conduct vehicle write-ups. Dean is also implementing paperless filing systems in all of its operations centers.”
Dean has also made his own efforts to cultivate a positive impact on the environment.
“I serve as a board secretary on our local Clean Cities coalition, which is called the Greater Lansing Area Clean Cities,” he says. “[One of the coalition’s] goals is to reduce the carbon footprint of fleets throughout the mid-Michigan area.”
In 2009, the Clean Cities Coalitions of Michigan gave Dean Transportation its Corporate Clean Transportation Leadership Award.
While its green efforts are many, Dean says the company’s main focus will always be on student safety.
“We pride ourselves on the customer service that we provide — from a management and also from a school bus driver/school bus aide standpoint — to parents and our community,” he says. “At the end of the day, our mission is to safely transport kids, and anything that deviates from that mission, we take seriously.”
— BRITTANY-MARIE SWANSON
School buses: 855
Alternative fuels used: Hybrid-electric
Students transported daily: 30,000
Districts served: 85
Transportation staff: 1,200
Area of service: The state of Michigan
Dickinson Independent School District
Growing green, fleet to facility
When Dickinson Independent School District’s (ISD) transportation staff moved into their new facility last August, they began one of their newest green initiatives: operating propane-powered school buses.
Fleet Manager Ken Winters says 25 of the district’s 28 2012 Blue Bird propane buses were funded by Department of Energy and Texas Commission on Environmental Quality grants, and a refueling station was also secured through grant funding.
“We’re going to keep adding to the fleet as the budget allows. Our goal is to have more than half of the fleet on propane,” Winters says.
Propane use extends to the white fleet as well. Two trucks have been converted to run on the fuel, and vans will soon be converted.
The operation’s 57 2005 and newer diesel-powered school buses are equipped with crankcase filters, and they are electronic fuel injected and feature EGR technology.
Beyond the fleet, the new facility is on an energy management program. T5 high-bay lights, which Winters says are bright but have low amperage use, are used in the facility and the maintenance garage. Moreover, some of the parking lot lights operate on 50-percent power in the middle of the night, and the rest turn off.
“We have a strict policy on not leaving any lights on in offices if you know you’re going to be out for more than five minutes, and all computers and monitors have to be turned off overnight,” Winters adds.
The employees further reduce their carbon footprint by recycling glass, paper and plastic in an EcoRewards dumpster on-site.
On the maintenance end, waste oil and antifreeze are recycled, and used tires are recapped. Tires that aren’t recapped are sold back to the manufacturer. Winters says they receive about $65 per casing, which goes toward the purchase of new tires.
Increased fuel economy and emissions reduction are also important to the team.
Tire air equalizers with sight indicators have been installed on the buses’ rear dual tires to help maintain proper tire pressure. Winters says this reduces the chances of running a tire low on air, which would damage it and affect fuel economy. He says the fuel savings from proper tire pressure is approximately 10 percent.
If the technicians notice poor fuel economy in a bus and have ruled out a mechanical problem but notice that it has extensive brake wear, they share with drivers ways to not only improve buses’ fuel economy, but also to help increase the vehicles’ life through their driving habits.
The techs recommend such practices as easing up on the throttle when approaching a stop, refraining from hard acceleration, and not hitting potholes and running over curbs.
“We’ve seen that driving habits are very crucial on propane buses,” Winters says. “If you have a lead foot on a propane bus, it can really make a difference in fuel economy.”
To reduce exhaust emissions, drivers are only permitted to idle their buses for up to three minutes.
Routes have become more efficient through the use of GPS and routing software. Winters says this has helped Dickinson ISD to reduce mileage, and there is an added safety benefit: The software helps create routes that require a minimal number of left-hand turns across traffic for school bus drivers.
“We don’t let our students cross any major roads,” he adds of creating routes. “We feel it’s much safer if students can exit on the curb.”
— KELLY ROHER
School buses: 85
Alternative fuels used: Propane
Students transported daily: 5,000
Schools served: 13
Transportation staff: 120
Area of service: 68 sq. miles
Houston Independent School District
Going green, saving green
With its vehicles traveling more than 21 million miles each year, Houston Independent School District (ISD) has the potential to generate huge savings in the area of fuel use.
“Going green has a dual benefit,” says Nathan Graf, general manager of transportation. “Fewer toxins are released into the air, thereby supporting a healthier environment for our students and community, and it is also cost-effective, allowing more dollars to be used in the classroom from reduced fuel costs.”
Alternative fuels are a key part of the green undertaking. Last year, the district was awarded $2.5 million in grants for 27 propane-powered school buses and an 18,000-gallon fueling station. An additional 20 propane vans are on order, and a grant application has been submitted for 70 more propane buses.
All of Houston ISD’s diesel-powered units run on a B5 blend of biodiesel. “That alone offsets our petroleum use by 105,000 gallons per year,” says Mark Swackhamer, senior manager of fleet operations.
The district also recently brought its first hybrid vehicles into the fleet with a purchase of 12 units. An additional 16 hybrids are on order, two of which will be tested in the district’s police department.
Swackhamer says that Houston ISD’s propane buses have reduced diesel usage by about 54,000 gallons per year. With propane’s lower fuel costs per mile, the result has been a savings of $74,900. Meantime, the district’s hybrid vehicles have cut fuel costs by $23,927.
Reducing idling is another significant element of Houston ISD’s green transportation efforts. The district’s school buses, support fleet and police department vehicles are equipped with GPS/telematics, which “is used to track idle time, route efficiencies and on-time performance to schools and bus stops — along with dispatching and monitoring of service and safety personnel,” Swackhamer says.
In November, Houston ISD launched an extensive no-idle campaign for its school buses, with daily reports and progress tables being sent to each school bus motor pool and to upper management. The reports track bus idle time in excess of five minutes for each bus and overall for each motor pool.
“Drivers with excessive idle time were counseled, and overall idle time was reduced by 40 percent [or 8,556 hours] in a three-month period,” Swackhamer says, noting that this has equated to a decrease of 56 tons of greenhouse gases.
The district has further decreased emissions by installing more than 490 particulate traps and closed crankcase ventilation filters on its buses.
GPS has also been used with routing and scheduling software to cut the number of bus routes from 868 to 824 — while increasing ridership by more than 1,500 students. Correspondingly, 53 buses were taken out of the active fleet.
Swackhamer says that the routing and fleet reductions have saved about $1.8 million in fuel, salaries and maintenance costs.
Another green initiative at Houston ISD targets changing driver behavior. Using the GPS system, the district has developed a report that shows each time a vehicle has a “hard brake” event (with the threshold being nine feet per second).
Initially, 20 vehicles were monitored without the drivers’ knowledge. Those who were found to be outside of the norm, in terms of miles between hard braking events, were notified.
“I informed the driver that this was just an informational call and would hope that they would become more aware of their driving habits,” Swackhamer says.
Most of the drivers who were contacted then shifted from an average of three miles between events to 10 miles between events. One driver went up to 27 miles between events.
— THOMAS MCMAHON
School buses: 996
Alternative fuels used: Propane, biodiesel
Students transported daily: 29,500
Schools served: 300
Transportation staff: 1,200
Area of service: 310 sq. miles
Napa Valley Unified School District
Napa Valley, Calif.
Early adoption leads to years’ worth of savings
When it comes to green vehicles, Ralph Knight is undeniably an early adopter. As the transportation director for Napa Valley Unified School District, Knight has pushed his colleagues toward alternative options since the first electric bus was available in California in the late 1990s.
“Our fleet was getting very old and costly, so I decided to take a chance and try new technology,” Knight says. “I was happy to see such improvements within the school bus industry.”
Under Knight’s supervision, the Napa Valley school district eventually replaced close to $10 million worth of equipment using grant money.
“The max funds were $1 million per year, so every year we were replacing older buses with greener buses, five or six at a time,” Knight explains. “We were putting very little district money into the cost; they were essentially free for us.”
Napa Valley continues to expand, fostering a substantial green fleet with everything from hybrid buses to an all-electric bus, which the district plans to purchase. According to Knight, the incorporation of alternatively fueled vehicles has saved the district millions of dollars. His motto is to focus on the long-term benefits rather than a vehicle’s initial cost.
“When gas shot up to over $5 a gallon, I was paying roughly $2 for natural gas,” Knight says. “That was a positive move for us and is what has kept us in business today.”
He also reports to be saving in other areas as well. Maintenance is often cheaper because newer buses have more modern systems, and their fuel efficiency also reduces the overall need for oil changes, for example.
Knight recently purchased and took delivery of five Thomas Built C2e buses. They feature a hybrid-electric drive system added alongside a conventional diesel engine. “They are the first coming to California,” Knight says. “There’s no sense being afraid of them; they’ll do a good job. I don’t see why some people wouldn’t want to get involved with a hybrid system that has proven itself. It’s a win-win.”
Knight doesn’t plan on stopping here either: “I have a lot more green plans on the horizon,” Knight says. “We’re here to give kids the cleanest ride to school that we can.”
He has always been eager to get his hands on the latest equipment, and this trait serves the entire school district well. In addition to assisting students, these hybrid buses are now used for other district affairs, such as transporting people to and from conferences.
Knight has worked in transportation for as long as he can remember. He started at the age of 18, working in Napa Valley as a bus driver. Then, after immersing himself in the industry, he became transportation director in 1996.
He has seen his department grow and attributes a lot of its success to his largely green fleet. “There’s no way to run a transportation department any cheaper both in cost of fuel and cost of maintenance/repair,” Knight says.
To correct possible misconceptions about green vehicles, Knight talks to as many people as he can and hopes other districts will eventually follow his lead. “I just continue to keep stressing to other districts out there that they need to consider alternative fuels,” Knight says. “There are many funding sources out there, and green vehicles have come a long, long way.”
— BRITTNI RUBIN
School buses: 72
Alternative fuels used: Biofuel, CNG, hybrid, electric
Students transported daily: 1,400
Schools served: 23
Transportation staff: 47
Area of service: 360 sq. miles
To read the last edition of Green Fleets Across America, go here.