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July 28, 2011  |   Comments (5)   |   Post a comment

Cutting Costs With Routing Software

School bus routing software can drastically reduce costs through routing optimization, and it can protect student riders by helping users identify hazardous landmarks and arrange for curbside pickup.

by Brittany-Marie Swanson

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Organizing efficient routes can be a time-consuming process for school bus operations. With the help of routing software, however, plotting bus rounds can be accomplished easily — and with cost savings. Routing software features can help users to determine how many buses are needed to transport students, taking into account any parameters designated by the district.

SBF spoke with representatives of five routing software companies to determine what makes an adequate routing program. Officials from Transfinder, Esri, US Computing Inc., EDULOG and Tyler Technologies shared the ways their routing products can reduce stress and costs when it comes to transporting students.

Routing can be paired with other programs
Routing software, according to the suppliers, is most effective when it is compatible with other types of software — especially GPS. Most companies provide a full range of products that can be paired with their routing software, or they partner with a provider of such programs. These combinations can make fleet operation easier, more efficient and safer for students.

"The emphasis in the last several years has been on a combination of GPS with routing and scheduling," says Carter Young, sales support manager for EDULOG. "And we believe that is the future of the industry."

EDULOG's routing software is integrated with GPS AVL so that users do not have to manually enter the address of each bus stop. Instead, the GPS will record where the bus has gone and incorporate the appropriate data.

Esri works with several business partners who provide tracking solutions that are compatible with its ArcLogistics software.

"What's very popular — not only with school buses but across the fleet management business these days — are tracking solutions," explains Richard Pearlman, Esri's logistics product manager. "Where tracking has a lot of value is if you have a plan for where your vehicle should be. It's good to know where [your buses] are, but it's still not enabling you ... to comply with intelligent routing [unless you pair it with routing software]."

US Computing Inc.'s Web Compass routing software is based on Esri's geographic information system (GIS) software, which is used by a majority of cities in the U.S., according to Neil Sengupta, president of US Computing Inc.

"This makes it really easy for school districts to work with their local government information," Sengupta explains. "Municipalities, cities and counties have GIS information of their own ... [and] that information would be compatible with our system and they could share information with the school district."

Similarly, Tyler Technologies offers a number of supporting products that increase the versatility of its Versatrans routing software.

"The versatility in Versatrans products really comes from our unique student-centric approach to routing. As we see it, we take students to school, not bus stops; our software knows which school the student should attend and only lets the student get on the bus that is going to that school," explains Jim Guzewich, president of Versatrans Solutions. "All of our products operate from this premise."

Transfinder's Routefinder Pro is based on the GIS databases of Microsoft, and as a result, it is "open architecture so it is easily integrated with hardware and other software solutions," says Barbara Pilliod, the company's vice president of marketing and communications.

Software can be used to limit hazards to students

Using routing software, districts can increase the safety of students who ride the bus by taking advantage of the software's various features, including curbside pickup and smart map technology.

Using ArcLogistics, "we can select the side of the vehicle for pickup or drop-off. When you're going to drop someone off, you definitely want the door on the vehicle facing the curb," Pearlman says. "You certainly don't want to be dropping students off into traffic."

In the fall, Transfinder will be releasing Routefinder Pro 10.0, which will include a curbside pickup feature. Currently, the software can be used to develop a route in which a driver only picks up students in a manner where they don't have to cross the street.  But with the new version, "a routing algorithm will generate a driving pass that enables the bus to actually do curbside pickup. So if you have a route, it can be changed so that the bus actually picks up the student at the curb," Pilliod says.

EDULOG's routing software solutions combine a district's student databases — "the information updated daily from the district's student information system," Young says — and the information from the GIS map to create a route that is safe for students.

The software will show, among other things, "the locations of known sexual predators or any other hazardous condition that you don't want a school bus stop to be near," he explains.

EDULOG takes student safety a step further with its Parent Portal, which the company recently introduced.

"Parent Portal allows parents or guardians, through the Internet, and with password security, to find out in real time where the student is on the bus," Young says. "[The district] also then could send automated messages to — for example — a smart phone, saying the bus is five minutes from arriving at the stop, or the bus has been delayed."

Tyler Technologies' Smart Map technology, part of its Versatrans software, allows users to "teach" their maps where hazards are.

"You teach the map the characteristics of your district.  You can set the average traveled road speed by direction and time of day, identify which streets are safe to cross for different age students, identify safe turn locations, etc.," Guzewich says. "As soon as the information is entered in the map, it's always there for every student and every route."

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@Sonia It looks like they compared some of the market leaders here. I'm sure that BusBoss is a good program, but may not have the market penetration that these have. It would have taken someone years to write about all of the potential routing software choices on the market, so the author had to pick from a few. Also, aren't you the same Sonia Mastros that works for Orbit Software...the company that owns BusBoss? :)

Chad    |    Feb 06, 2014 10:16 AM

These programs try to accurately simulate what a bus faces travelling a given route. In our area the schoolboards treat them like 'blackbox' foolproof software. Therefore, when a bus driver pleads they cannot match the program's prediction, there is conflict. Usually the schoolboard people support the black-box and the driver is then found wrong or lying. A good example is traffic signals. Here in the GTA Greater Toronto Area it can take 3 consecutive signal cycles to get through some locations (2 minutes or 120sec. for each signal cycle). Or it may be less, depending on traffic flow that day. What about random delivery trucks blocking subdivision streets? All of these software based planning aids are just a simulation prediction tool. They cannot be totally dynamic to show all the day to day variables. Even EMS and Fire services set goals like we'll be there in 'X' minutes, 9 out of 10 times. I just wish the schoolboards and contracted operators would stop giving the gears to bus drivers when their expensive 'black-box' software predictions fail. They often spit-out uncanny short run times.

Mike Gough    |    Jul 26, 2012 07:16 AM

Timberlane and Hampstead School Districts use Edulog. It greatly reduces the time involved in planning bus routes. The staff at Edulog are very helpful.

Sandy Hodgkins    |    Aug 01, 2011 04:39 AM

6 Alloy circle Baltimore MD 21220

Lamont    |    Jul 29, 2011 05:58 AM

Why is this article limited to these 5 vendors? Information was submitted about BusBoss, a program that does all of the above and also provides Fleet Optimization. Why is BusBoss ( mentioned? School Districts are looking for the best programs available not just those that advertise on your site.

Sonia Mastros    |    Jul 28, 2011 05:50 PM

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