Special Needs Transportation

Transportation consortiums cut costs and boost training

Brittni Rubin
Posted on February 12, 2013
Genesee Intermediate School District’s (GISD) transportation consortiums bus special-needs and career/technical-education students in 21 school districts. The district is based in Flint, Mich.

Genesee Intermediate School District’s (GISD) transportation consortiums bus special-needs and career/technical-education students in 21 school districts. The district is based in Flint, Mich.

Genesee Intermediate School District (GISD), based in Flint, Mich., operates two transportation consortiums. The special-services consortium buses special-needs students, and the second consortium transports career/technical-education students to the Genesee Area Skill Center.

In 1997, GISD’s Board of Education proposed the idea as a way to reduce costs and increase operational efficiencies for special-needs transportation by unifying multiple districts. “Every district was sending out a vehicle, some with only two or three students on board,” says Gary West, former director of transportation for GISD. “Now, designated buses pick up in several different regions, each en route to the alternative learning centers.”

(West retired in December. At press time, his position had not yet been filled.)

The special-services transportation consortium provides daily door-to-door service to students from school districts in Genesee County, with services extending to select neighboring counties.

Ready to transport students from infancy until age 26, all buses are equipped with everything from car seats to safety vests. A wide spectrum of skills is expected of drivers. Therefore, they attend specialized training with classroom staff members on how to attend to the students’ emotional, physical and basic medical needs. “We consider ourselves an extension of the classroom,” West says.

Cost-effective transportation
Through GISD’s consortiums, participating districts have successfully eliminated more than half of the buses originally used to transport students over the past 16 years. Currently, there is a total of 113 buses on the road daily — 93 for special-needs and 20 for career/technical students.

Savings in bus purchases is a factor for school districts, as special-needs vehicles are equipped with many extra features, such as wheelchair lifts.

“It’s just a huge price factor, and we’ve reduced it tremendously,” West says.

Aside from large-scale organization, GPS has been a key factor in logistical efficiency. “We used to park our buses at 13 locations around the county, and now we’ve brought it down to five,” West says. “We select the best routes based on where our students are coming from and going to that year.”

The consortiums don’t have their own garages; rather, they contract local district garages and one private offsite contractor for maintenance assistance. “This probably saves us about $2 to $3 million,” West says.

“The cost of a garage ... it all adds up. Now we just give other garages a stipend over the actual cost so that they’re not losing any money, and it’s a win-win for all of us.”

The consortiums’ operating costs are reimbursable from the state up to 70%. Therefore, the remaining 30%, which is spread among the districts, must come from outside funding. Employees search for opportunities to apply for grants and rebates to make their program as cost-worthy as possible.

“Funding is a never-ending challenge for staff during a time of increasing demand for services and declining revenues,” says Michael Moorman, deputy superintendent for GISD.

Cumulative savings for local school districts using the consortiums is approximately $42.4 million since 1997. Budget efficiency has helped the consortiums maintain the same number of buses even though the number of students  served edges upward each year.

Gary West retired in December as director of transportation for GISD. During his tenure, he and the other staff worked to provide strong training for school bus drivers.
Gary West retired in December as director of transportation for GISD. During his tenure, he and the other staff worked to provide strong training for school bus drivers.

High-caliber training and safety
GISD prides itself on the type of training available to its drivers. Like most student transportation operations, safety is the highest priority.

“The most noteworthy thing I’ve seen happen while working for the consortium is the staff education we’ve designed,” West says. “We made that a special effort.”

Drivers learn many of the same safety procedures as the aides who work in the classrooms. In addition to learning how to board students with special needs, drivers receive basic medical training to cope with every-day and accidental dangers.

They learn CPR/first aid; Diastat, basic and individual seizure protocol; tracheal and oral suctioning; oxygen storage protocol; vagus nerve stimulation; breathing treatments; simple sign language; and crisis prevention intervention. Drivers also learn how to deal with students with blood-borne illnesses and how to use an EpiPen.

A few staff members are certified Red Cross supervisors and continually educate their peers, keeping them up to date with protocol.

GISD has also built a mock bus inside a trailer for hands-on training purposes. “I’m very proud of that bus,” West says. “We can take it to any district we desire and teach our staff about wheelchair lifts with a working lift. It’s just like the school buses they drive.”

The consortiums also offer a self-made safety manual — Michigan Model for School Bus Maintenance — to their maintenance staff to ensure that all inspections follow the same set of standards.

Maintaining rider satisfaction
Through route efficiency and proper training, the consortiums try to make the riding experience as comfortable as possible.

To measure its success, the program administers a seven-question survey annually to the students’ parents. Questions include: Does your driver communicate with you in a timely and effective manner? Is the bus ride to school consistent within 10 minutes? Do you see your child being treated fairly? Does our program do a good job of meeting your child’s emotional and medical needs while on the bus? Is your child physically comfortable on the bus?

Parents are asked to give the program a letter grade — 96% of families gave an A or B rating, West says. Feedback is worked into training sessions.

The staff strives to transport students in as comfortable an environment as possible. It measures its success by administering a seven-question satisfaction survey annually to the students’ parents.
The staff strives to transport students in as comfortable an environment as possible. It measures its success by administering a seven-question satisfaction survey annually to the students’ parents.

Plans for the future
Through a 50-50 grant, GISD acquired two new propane buses. Due to impending federal government requirements on emissions standards, the consortiums plan to continually expand their number of green vehicles.

“We’re looking at another EPA rebate program and rethinking our general specifications for buses as we’re almost required to meet certain green diesel emission reduction standards,” West says.

The consortiums are also looking to add more districts and schools to their roster in the coming years.

In addition, on Jan. 7, the consortiums initiated a new program that allows select drivers and aides to work inside the classrooms on an as-needed basis as substitute pair-educators hired for specific students. There are plans in the works to expand this program.

“We think this new program will enhance how drivers treat, relate to and know the kids on their bus,” West says.      

Fleet Facts

Schools buses: 139 (all full size)
Average students transported: 1,200 special-needs students daily; 1,400 career/technical studentsDistricts served: 21
Schools served:
45
Transportation staff:
9 in office; 225 drivers/attendants
Area of service:
Genesee County, Mich., with services extending to Lapeer, Shiawassee and surrounding counties

Related Topics: cutting costs, driver training, efficiency, propane

Comments ( 2 )
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  • Julie

     | about 4 years ago

    So does GISD run the transportation or do they have a management company? We have a consortium in the ISD I work for, but is run by a management company which is trying to take us over. We have given up alot, lets say everything to save us from going private.

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