Financial export added to fleet management software

Posted on June 19, 2012

BURLINGTON, N.J. — Arsenault Associates’ FinanceLink, part of its Dossier version 6.2, allows users to easily export parts purchasing data to business systems for payment and reconciliation.

Dossier version 6.2 is the latest edition of Arsenault’s fleet asset maintenance management software.

“Every release of Dossier brings many improvements in maintenance management based on our users’ feedback and industry trends,” said Bob Hausler, vice president of marketing and technology at Arsenault. “Sometimes we improve Dossier by delivering functionality that helps those outside of maintenance. FinanceLink is such a feature. It’s an option that makes it very quick and easy to send data to virtually any financial application.”

With FinanceLink, creating the export is as simple as choosing the data desired from a drop-down menu. The export can include up to 15 key pieces of data, such as dates, vendor, purchase order number, general ledger code, etc. The data fields can be ordered for input to a business system or for an account’s review as an Excel sheet.

Also with FinanceLink, Dossier now has an “OK to Pay” checkbox on the parts receipt. Once OK’ed, Dossier will include that transaction on the FinanceLink export, and then flag it so it won’t re-export and cause a duplicate payment.

Once defined, the exports can run automatically or manually. FinanceLink exports can specify a date range, check all transactions, or run as of the prior day, prior Sunday, or last day of the prior month.

Other enhancements of Dossier version 6.2 include the availability of the Instant Recall panel. Dossier users can have a unit’s history at their fingertips when they access that vehicle’s data page, according to the company. Dossier 6.2 also adds the built-in ability to e-mail any report or export in the system.

Related Topics: software systems

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