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March 20, 2012  |   Comments (0)   |   Post a comment

Achieving inventory efficiency

Adjusting your parts inventory to fulfill the needs of your technicians and to address the repairs that occur most will help bus maintenance and parts ordering in your shop run smoothly.

by Brittany-Marie Swanson


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Maintaining a smaller inventory at your shop can help cut costs.Photo courtesy of Navistar

Maintaining a smaller inventory at your shop can help cut costs.
Photo courtesy of Navistar

Managing the parts inventory in your shop can be both time consuming and costly. To address these issues, SCHOOL BUS FLEET spoke with industry experts to see what manufacturers offer in terms of parts ordering, and what best practices they suggest for maintaining a balanced inventory.

Smaller inventory cuts costs
It’s not necessary for a shop servicing school buses to have every part on hand at all times. However, maintaining a reasonable parts inventory that reflects your most frequent repairs can help you fix buses more quickly and lower costs.

“A repair shop can determine their technical areas of focus and labor efficiencies based on technician skills ... then focus on a specialized inventory in those areas, build a relationship with their local dealer, and the dealer can service the inventory,” explains Chuck Galusha, director of aftermarket part sales for Blue Bird.

You can also reduce costs and inventory size by keeping the number of bus models to a minimum, says Brent Stephens, parts manager for Starcraft Bus.

“[This] will allow the pupil transporter to keep his parts inventory low while still fulfilling parts requests on a timely basis,” he says.

Thomas Built Buses dealers and end users can search for parts and access manuals on the company’s website.
<p>Thomas Built Buses dealers and end users can search for parts and access manuals on the company’s website.</p>

Manufacturer websites ease parts search
Bus manufacturers are increasingly using the Internet to make searching for and ordering parts easier.

“Collins Bus dealers have access to the Collins Bus online parts ordering system and VIN number search online,” says Glennys Tedder, aftermarket parts manager, Collins Bus Corp. “The majority of our dealers’ parts orders are placed online.”

Thomas Built Buses launched an information portal in 2001 that allows dealers and customers who request access to search parts, manuals, tutorials and more.

If a technician has a box with an unidentified part in it, entering the number on the box into the system will pull up technician drawings, installation guides and other useful information, according to Brian McCool, manager, parts marketing and specialty sales for Thomas Built Buses.

E-commerce definitely a trend
Starcraft will have an online parts ordering system available in April 2012. “The bus industry is moving in the same direction as other industries because our customers have a desire to have more information at their fingertips,” Stephens says.

Brian Barrington, sales manager at Trans Tech Bus, says that while the company currently only offers online parts ordering to dealers, “We’re debating on whether to open that up to the general population.”

“I believe there’s a lot more companies moving towards the e-commerce type of ordering or automatic type replenishment orders,” says Steve Helriegel, manager, integrated solutions and continuous improvement for Navistar Parts Group.

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Read more about: Blue Bird Corp., Collins Bus Corp., IC Bus, parts, Starcraft Bus, Thomas Built Buses, Trans Tech Bus

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