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May 02, 2013  |   Comments (0)   |   Post a comment

Choosing the right maintenance software for your facility

Each system brings a diverse set of functions to the school bus market, including inventory tracking and work order generation, and many are customizable to meet operations’ individual needs.

by Brittni Rubin


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Bus Master Pro 6.2 Geocode Inventorymaintenance software includes modulesfor work orders, inventory and vendors, among others.

Bus Master Pro 6.2 Geocode Inventory
maintenance software includes modules
for work orders, inventory and vendors, among others.

Whether it’s web-based systems or customizable applications, every operation’s maintenance software preferences are different. Most programs have a collection of standard features, such as inventory tracking and work order generation, but it’s evaluating each company’s exclusive offerings that will have the biggest impact on a district’s or bus company’s needs. Here are the features and specifications of eight companies’ systems.

Bus Master system features upgrades

Bus Master’s software, Bus Master Pro 6.2 Geocode, comes in Standard and Inventory versions, and it aims to be a complete system for a variety of facilities. “Our customers are large districts to small contractors, so we give both extremes a tool to make the job easier,” Owner Charles Crane says.

Both versions allow the end user to define eight different preventive maintenance schedules, enter or import fueling data, and produce work orders and invoices. In addition, Bus Master, a Microsoft-certified partner, has enhanced its mapping feature, which now exports geocoded data directly to Microsoft MapPoint for automatic route generation.

Bus Master Pro 6.2 Geocode Inventory includes modules for work orders, inventory, vendors, purchase orders and receiving history, along with cost reporting.

“Whether or not our customers use every feature available, we wanted to make sure we were giving them the total solution,” Crane says.


Dolphin Fleet Management’s system can display maintenance-due schedules and many other types of data to give an overall picture of the fleet.
<p>Dolphin Fleet Management’s system can display maintenance-due schedules and many other types of data to give an overall picture of the fleet.</p>

Dolphin Fleet Management provides customization

Dolphin Fleet Management’s design philosophy is an “input versus benefit” approach, which limits a transportation director’s keyboard time while still producing maximum results, according to the company. Dolphin’s system reduces typing with an auto-complete function for inventory and labor fields. Additionally, with the “one-click” feature, maintenance-due schedules and other information are displayed to give an overall picture of the fleet.

The software includes features such as campaign and recall management, an integrated fuel system, bar coding, work orders and personnel management. Officials say users can customize data and reports with Dolphin’s “add-ins,” tailoring the program to their operations.

The secure system is installed locally and isn’t dependent on the Internet. With a centralized database, multiple users can work on the same data and save their individual settings. Version 3.5 of the software will be available this summer, according to Dolphin.


EasyBus’ system can flexibly track preventive maintenance, fuel and inventory for any type of vehicle, and users have the option to tailor the system to their operation.
<p>EasyBus’ system can flexibly track preventive maintenance, fuel and inventory for any type of vehicle, and users have the option to tailor the system to their operation.</p>

EasyBus system can automate clerical tasks, work orders

EasyBus’ maintenance software allows users to monitor garage and vehicle needs with one system that promotes efficiency and ease of use.

The visual rather than menu-based interface and database design are more intuitive and enable display customization, says Michael Hinckley, president and CEO.

The software can flexibly track preventive maintenance, fuel and inventory for any type of vehicle. Users have the option to tailor the system to their operation and can track responsibilities outside transportation department requirements, such as regular bus washing.

A “paperless shop” can be achieved by implementing the software to electronically maintain clerical work and issue work orders. Quarterly software updates are transmitted automatically to users.

“We get a lot of feedback from clients, so when we hear something’s trending, we build it,” Hinckley says. “The system is always advancing; we recently wrote a function for automated fueling systems to key in mileage at fueling stations. It helps improve efficiency.”


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